Creating a chart, table, or sparkline can help you understand data better with a visual reference.
Changing perspectives and looking at numbers from a different angle can help you find data trends. Regardless of what industry you’re working in, assessing data will improve your success and help you prepare for obstacles. If you want to learn how to create these visuals, you must learn how to use the quick analysis tool in Excel.
Take a look at the steps below and start making a useful chart without clicking the wrong buttons!
1. Highlight Cells
Before using the quick analysis tool in Excel, you must dictate what data should be applied.
Highlight the cells you want to transfer to a chart and make sure the data follows the same format. This is the easiest step but you must be mindful of what cells you’re clicking on. If the data isn’t organized, you may have to make adjustments.
2. Select Excel Tool Options & Quick Analysis
While the cells are still highlighted, you need to go into your tabs and select tool options.
Under this tab, you should see a button labeled “quick analysis.” Select this button or you can use the bottom right corner feature. To simplify the process, press “Control + Q” as a shortcut. If you select the wrong button, use the “Back” feature to make a reversal.
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3. Preview Options
There are several formats you can select to better view your data.
Whether you want tables, sparklines, totals, or charts, you can find them in Excel. Studies show that data visuals can declutter info and help audiences better understand data. Hover over each of the chart formats to determine which one is best for your data.
You can select a preview of each chart before finalizing the document. If you don’t see the visual graphic you want, click on “More” to view all of the options. Many options will let you customize the visuals so you can’t understand them at a glance.
If you need to present info each week or month, try to follow the same format. When you consistently format, you can find trends for larger periods without having to break down the data again.
4. Finalize Your Chart
Take an extra moment to look at the preview and ensure that it will work with your data.
When you’re pleased with the design, select “OK.” After this step, the chart will insert itself into your tab and you can adjust the size and colors. If there’s an error, you can go back to the formatting selections or start fresh.
If you need to make modifications to your documents, there are a few ways to tackle edits. Check out this code example developer, c# edit Word document, for more info.
Create Impressive Visuals with the Quick Analysis Tool in Excel
If you want to present important data, you need to consider how people will view your Excel spreadsheets.
You can use the quick analysis tool in Excel to simplify points and allow others to understand the significance. Not only do these tools help you view data from a different perspective, but they can also be used to monitor progress.
Check out our blog for more info about Excel tool options and other technology tools that can help process info!